Logistical Info

II. ISTANBUL CONFERENCE ON SOMALIA
(31 May-1 June 2012, ISTANBUL)

ADMINISTRATIVE ARRANGEMENTS

  • II. Istanbul Conference on Somalia will be held in Istanbul on 31 May-1 June 2012.
  • Conference Venue: Istanbul Congress Center.
  • Participating Delegations are expected to cover their international travel expenses and accommodation costs in Istanbul.
  • Turkey will cover the accommodation expenses of the Delegations from  LDC/Sub Saharan African countries on the following basis:

 

If the Head of Delegation is Head of State/Prime Minister/Vice Prime Minister/Minister:

Accomodation: Head of Delegation   + 3 members of the Delegation.

Travel expenses: Business class for the Head of Delegation and economy class for 3 members of the Delegation.

If the Head of Delegation is  under the level of Minister:

Accomodation: Head of Delegation   + 1 member of the Delegation.

Travel expenses: Business class for the Head of Delegation and economy class for 1 member of the Delegation.

  • Hotels: Block reservations have been made at the Conrad Hotel and Hilton Hotel.
  • Transportation: Turkey will provide  transportation for the Delegations from  LDC/Sub-Saharan African countries ( 1 car and 1 van) and arrange their airport transfers.
  • Contact Point:

-Hüseyin Özbaş, Attaché at the Department for East Africa, tel: + 90 312 248 72 30
           e-mail: huseyin.ozbas@mfa.gov.tr    fax: + 90 312 292 27 66

-Enes Arısoy, Administrative Attaché in the Department for East Africa, tel : +90 312 248 72 24, e-mail: enes.arisoy@mfa.gov.tr, fax :  +90 312  292 27 66

  • Arrivals and Departures: Participating countries should provide the information concerning the arrivals and departures of the delegations in due time to the contact point   indicating whether it is a special flight or commercial flight.  For the special flights, the necessary flight permissions have to be obtained from the Ministry of Foreign Affairs of the Republic of Turkey. Accredited Turkish missions will provide the necessary assistance.
  • Interpretation: The languages of the Summit will be English, French, Arabic and Turkish. Simultaneous translation in English, French, Arabic and Turkish will be provided by the Ministry of Foreign Affairs of the Republic of Turkey.
  • For the Heads of Delegation a cultural and touristic trip to Izmir-Çesme-Ephesus will be organized by the Ministry of Foreign Affairs of Turkey on 2-3 June 2012.  The program of the trip is attached. The expenses  will be fully covered by the Ministry.

         Confirmation of the Participation:

  • In order to finalize the preparations of the Conference, the official participation responses of the Heads of State or Government/Ministers/Heads of International Organizations   including information regarding the composition of their Delegations are requested not later than 25 May 2012.

Recommended Hotels in Istanbul:
Block reservations have been made at the hotels mentioned below. Delegations are requested to make their own hotel reservations by contacting the hotels directly mentioning the II. Istanbul Conference on Somalia.

Conrad Otel:
Cihannüma Cad. Saray Mah. No:5 34353 Beşiktaş - İstanbul / Türkiye
Mrs. Ferah Yağan
Phone: +90 212 310 25 25
Mobile : +90 533 484 49 29
Fax: +90 212 227 34 06
E-mail: ferah.yagan@conradhotels.com


Hilton Otel:
Cumhuriyet Cad. 34367
Harbiye - İstanbul / Türkiye
Mr. Serkan Yalçınkaya
Phone: +90 0212 310 25 25
Mobile : +90 530 403 24 68
Fax: +90 212 227 34 06
E-mail: serkan.yalcinkaya@conradhotels.com